Creating Electronic Equipment Timesheets 

The last way to track equipment is achieved by treating equipment as just another type of resource: assigning a resource ID to each piece of equipment and recording time worked, just like any laborer. Like employees, each piece of equipment works a certain amount of time doing certain tasks at a certain job; these types of activities are job costed and generated the same way as employee activity. Resource Commander allows costed operating time to be entered automatically for equipment (the same way as costed labor time is with employee entries), thus creating a digital timesheet:

• Each piece of equipment is designated with a resource ID number and added to the correct Resource Group as needed.
• The equipment is assigned to a job or jobs, and is attached to specific operating cost codes.
• Operating time is generated automatically in Resource Commander for the piece of equipment; this may be accomplished via a TimeClock adaptor, which allows the equipment to clock in and out just like an employee.
• Once approved, all of the time records are then fed directly into the accounting system.

As with employee time, the information entered includes the time spent, details such as job and cost code, and any applicable notes. The time can be entered as activity by each individual piece of equipment, or a manager can enter time for all the equipment used as part of a Resource Group. This type of entry can be performed in an online or offline environment. After time is entered, permission levels determine which users can approve or upload to integrated systems.